Field engineers use Airspecs and Aircloseout to streamline closeout from the start—automating spec review, subcontractor notifications, and turnover package creation. The result: less admin, faster closeout, and more time in the field.
December 2, 2024
Field engineers are set out to improve how closeout requirements are identified and turnover packages are delivered. On many projects, the process still begins with cloning a closeout log in Excel from a previous job and tailoring it to fit the current scope. Specialty contractors are typically notified of their requirements one by one through a long string of emails—an approach that drains time and delays progress.
Once documents start coming in, they’re manually reviewed, stored in a folder structure on a local drive, and linked in a closeout manual built in PowerPoint and exported to PDF. Every link is added by hand. This process—while thorough—forces field engineers to step away from the jobsite and spend valuable time on administrative work.
The need for a more streamlined, automated solution is clear.
Airspecs and Aircloseout simplify turnover by automating the most time-consuming parts of the process. Field engineers begin by running the spec book through Airspecs, which extracts and organizes closeout requirements into a structured, project-specific register. In many cases, this reveals that fewer items are actually required than teams have historically tracked—freeing engineers from over-delivering unnecessary documentation.
Once the requirements are confirmed, Aircloseout steps in to handle subcontractor coordination. Personalized notifications are sent automatically to each trade based on their obligations, and submitted documents are reviewed and organized with minimal manual effort. As items are approved, Aircloseout compiles them into a complete digital turnover package, complete with a fully hyperlinked table of contents—generated instantly, without any manual formatting.
The result is a consistent, professional closeout package delivered faster, with far less friction.
By using Airspecs and Aircloseout, field engineers are staying focused on their core responsibilities—problem-solving in the field, supporting collaboration, and preparing for the next project. Time saved on document tracking and formatting is reinvested in early coordination efforts, helping teams stay ahead instead of catching up.
Turnover becomes a seamless part of project execution—not a scramble at the end.
Project teams often say that Aircloseout gives field engineers their time back—freeing them from folders and file links, and returning their focus to where it’s needed most: the jobsite.