Project teams use Airspecs and Aircloseout to simplify spec analysis and closeout—automating submittal log creation, flagging misaligned requirements early, and streamlining turnover documentation. The outcome: fewer delays, tighter coordination, and faster project delivery.
December 16, 2024
At the start of every project, construction teams are under pressure to stretch client budgets without compromising on quality or intent. That means reviewing specifications not just for accuracy, but for relevance—flagging misaligned requirements before they impact schedules or cost.
In one example, a delegated design element—like an aluminum curtain wall on an all-glass building—might not align with the owner’s vision. Or a request for mockups may surface, calling for materials that seem arbitrary, such as oversized, plain corner guards. These mismatches are more common than they should be and often slip through the cracks early on.
Once the job is awarded, project engineers inherit the specs and begin the labor-intensive task of extracting every submittal requirement—manually. This often means combing through thousands of pages and building submittal logs by copying and pasting line by line into spreadsheets. For new engineers, especially recent grads, this process can be overwhelming and error-prone.
Airspecs and Aircloseout are built to eliminate this manual lift and reduce risk from day one.
Instead of hours—or weeks—spent building submittal logs, teams can generate them in minutes. With Airspecs, specification requirements are automatically extracted, categorized, and laid out clearly. This gives project teams a data-first foundation for submittals and opens the door for proactive conversations with design teams when requirements don’t align with project intent or budget.
With Aircloseout, teams streamline the handoff to trades and automate the entire closeout process, including document collection and digital turnover packages. This ensures nothing is missed and allows project engineers to focus on execution rather than chasing paperwork.
Teams involved in the rollout reported strong satisfaction with both tools—citing intuitive onboarding, reliable support, and clear time savings.
One project engineer recalled opening the software, reviewing the full set of requirements within 15 minutes, and exporting a ready-to-track log that would have otherwise taken weeks to prepare. After a short QA/QC process, the log was ready to be passed along for tracking by internal teams and project partners.
Construction leaders increasingly point to tools like Airspecs and Aircloseout as examples of how machine learning and automation can unlock better project outcomes. From submittals to turnover, these systems give general contractors more visibility, stronger control over project documentation, and the ability to focus time and talent where it matters most.