Eliminating Redundant Work: How Airspecs Automates Submittal and Closeout Logs

Challenge

For project engineers, assembling submittal registers has long been a labor-intensive and manual process. This requires meticulously scanning construction documents to extract every required submittal, compiling them into a structured register, and ensuring nothing is overlooked.

The challenge doesn’t end there. After completing this exhaustive process at the start of a project, teams would have to repeat it all over again at the end—this time for closeout requirements. The redundancy not only drained resources but also increased the risk of errors and inefficiencies.

One project executive put it simply:

We were duplicating our efforts instead of using a single, streamlined process.

Recognizing the need for a better approach, the team sought a more efficient solution.

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Solution

A group of project engineers participated in an Airspecs demo to explore how the platform could enhance their workflow. They saw firsthand how Airspecs intelligently scans specifications, extracts key submittal requirements, and generates an accurate submittal log in minutes. The ability to categorize submittals by type in the dashboard and make real-time adjustments in the register immediately stood out.

It didn’t take long for project teams to recognize the impact. They approached their leadership, emphasizing how Airspecs could significantly reduce manual effort while improving accuracy. After evaluating the cost of automation versus the hours spent manually compiling logs, it became clear: Airspecs was a game-changer.

By implementing Airspecs, the company:

• Created highly detailed submittal logs in a fraction of the time
• Ensured subcontractors were informed of all required submittals upfront
• Leveraged AI-powered accuracy to improve efficiency across project phases

Additionally, integrating Aircloseout at project completion allowed teams to seamlessly track closeout requirements—eliminating the need to repeat the entire process and ensuring nothing fell through the cracks.

The first time we ran a project through, it was immediately clear how much time and effort this would save. The system is intuitive and incredibly effective.

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About Airspecs

Airspecs is the industry’s most advanced AI-powered solution for automating submittal log creation and closeout tracking. Trusted by top general contractors, Airspecs and Aircloseout help teams:

• Extract critical submittal and closeout data instantly
• Reduce manual effort and streamline workflows
• Enhance collaboration between design, construction, and operations
• Improve project quality, efficiency, and risk management

By eliminating tedious manual processes, Airspecs allows teams to focus on building—faster and smarter.